Cloud backup is a paramount activity for businesses today, figuring that a lot of content is generated every day. In the event of a disaster of any nature, having backups of all the vital information in your organization can mean the difference between a minor downtime delay, and a major meltdown of a crisis.
Depending on the size of your company and your data growth, cloud backup poses different challenges to business owners. To simplify the backup process on the cloud, you require some actionable insights that will help you improve your process and your business overall. Here are six steps you can follow to achieve that:
Use public cloud services
Private cloud services come with more control over the servers, but that also means more responsibility in managing the servers. Ideally, with public data storage clouds, the service providers are responsible for overseeing the security of your data, which is why they are considered more secure than other cloud storage server alternatives.
Even so, you may be required to chip in to ensure added security to your backups, but that cannot compare to the complexities and the demands of managing a private cloud service.
Automate your backups
Manual backups are great, but it helps to have a different backup plan. Automating your backups allows you to schedule your data for upload, relieving you of the concern of whether or not you remembered to backup or not.
Automated backups are effective in the way they let you be proactive to ensure all the essential information you generate in the business is backed up, without necessarily having to rely on your diligence or that of someone else among your staff.
The other advantage is in the way you can schedule for backups when you are away, probably after working hours, to avoid interrupting other functions and reducing downtime. Consult cloud service experts like Ottomatik.io, to access cloud solutions that allow for both manual and automated backups so you can switch up as per preference.
Use simple backup methods
There are different types of data backups, among them, full backups and incremental backups. Depending on the level of competence of your staff members and anyone involved in the backup process, your choice of backup should vary.
Suitably opt for incremental backups which is the easiest type of backup, to eliminate the need for professional help. If you are training your staff on data backup to the cloud, it is also more convenient to teach them on incremental backups over other types.
Store your backups in multiple locations
As to matters data backup, this is where duplication is recommended. The duplicates of your backups mean nothing unless they are stored in different sites, which is a precautionary measure against data loss challenges.
Multiple locations allow you to have a plan B in the event your cloud backup service fails due to technicalities in the devices or servers. With this technique, you stand a better chance at ensuring data security even due to human errors because backups in different locations are inaccessible to all staff members.
Consider the 3-2-1 basic concept of data backup, with three copies of a file, two in different physical locations, and one off-site. The idea allows you to utilize the services of the cloud while assured of other backups for when everything fails.
Deduplicate your backups
Even though duplication is an essential concept recommended in data backups, you do not need three hundred copies of the same file or document in a single location. The problem with duplication is that it clutters your cloud storage space, slowing down your network, causing backup hassles and other unwarranted hitches.
Find a system that can help you in organizing your data backups by sorting them out so you can declutter your servers while creating room for more content. Audit your servers to identify duplicates while also on the lookout for file errors that did not correctly backup.
Use encryption codes
Encryption is a concept in data backup processes that is prominent for increasing security of stored data. Using encryption codes is paramount when simplifying cloud backups for your company as they help to restrict access.
The more control you have over the access of the backed up data and the persons authorized to participate in the process, the more secure your data is on the cloud. By using encryption codes, you also restrict access from third parties and hackers.
Determine codes that are complex and difficult to crack, as this may be the last line of security for your data in the cloud. Also, limit access by selectively allowing few people a right to use the cloud, with different levels of access, depending on the sensitive nature of the information.
You can effortlessly simplify the cloud backup process of your business through any of these steps to reduce the risks that come attached to the backup process on the cloud.