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Project management requires a strong framework, provided by the governance structure. It helps to keep the internal and external processes under control and make the decision-making process more effective and secure at the same time.
The project management consists of a few different areas which require an engagement of at least a few specialists. Before launching the project, the plan of its realization has to be prepared and perfected, so that in the later stages, everything goes smoothly and without any major interruption. Obviously, errors happen. However, most of the barriers that the project team can encounter can be predicted.
The governance structure – advantages
The project management governance structure allows us to quickly detect errors, rule violations, and derogation from the initial plan. Prepared in advance, it includes potential dangers to the project’s flow and security. Preventing the possible difficulties and creating a set of guidelines that refer to particular situations elevates the sense of safety and allows us to fight fires with efficiency.
Having a clear governance structure does not only solve problems on your side but also increases your reliability on the side of the client. It also facilitates the evaluation of the project after bringing it to an end.
The project management governance structure – main roles
The success of the project and its governance depends on various roles. It is not only the responsibility of the project manager. Other parties make decisions on a higher level, such as stakeholders and project owners. There is also a technically focused CTO. Let’s not forget that the project’s implementation depends on every member of the team that should get familiar with the governance framework, the imposed rules, and limitations.
What helps to support the project governance structure?
To maintain efficiency and transparency it’s worth not only to design a well-thought governance framework but also to verify the accordance with the plan. What can help?
First of all – meetings. Some tend to think they should occasionally. But if the project manager plans it well and all the other members of the team are conscious of their roles, the meetings really improve the project flow. Reports, analysis, brainstorming – it’s worth doing it once per week, preferably at the beginning of a new one.
The team should also verify the efficiency of the governance structure once in a while and implement changes in case there is such a necessity. Legacy software modernisation is another aspect that shouldn’t be overlooked.
