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While many businesses are aiming to reduce the amount of paperwork they produce and embrace the digital age wholesale, the reality is that signing documents is still a necessity of many transactions.
Thankfully the emergence of e-signature software is bringing a raft of advantages along with it, so here is a look at just a few of the positive perks that it can provide in a commercial context.
The cost savings are significant
Perhaps the most practical benefit that modern e-signature software provides is that of reduced costs. Printing, mailing and storing physical documents is an expensive affair, but with contemporary software solutions that you can check out here, all of these costs evaporate in an instant.
There are other savings to be made by making the leap to an all-digital approach to document signing, such as through the elimination of human error. It is impossible for the signatories to incur additional expenses for your organization by making some mistake during the signing process, which also reduces the time and hassle you have to commit to handling it.
Automation leads to efficiency & productivity
Even if you make use of software to create and edit documents, needing to print them out for the purposes of signing throws a manual spanner in the works.
Meanwhile if you use e-signature software, you can significantly streamline and automate even more aspects of this, once again removing the need for you to assign much-needed resources to a fundamentally tedious task. Automation is entering every area of business, from internet marketing to customer service, and document signing is no different.
Ultimately it enables improved efficiency and productivity in one fell swoop, as you can also make use of standardized document templates which are easily adaptable to fit the requirements of the scenario at hand.
Risks can be reduced
When important deals are done using paper documents, the weak link is of course the fragility of the material itself. From damage done accidentally or deliberately, to documents going missing in the post or getting lost in your in-house filing system, there are all sorts of risks involved which could put paid to your best laid plans.
Conversely, e-signatures allow you to keep electronic copies in the most secure storage environments, with encryption preventing malicious third parties from gaining access.
A similarly secure approach is taken to access throughout the life of the document, meaning that you can ensure that all of the signatures that are required to ratify it are in place before a given deadline. This further minimizes the likelihood of mistakes being made or complications arising unnecessarily.
Regulatory compliance is assured
As data protection regulations become stricter and businesses need to adhere to more stringent rules during audits, it is vital to comply with relevant industry regulations to avoid being penalized.
E-signature software will be a lynchpin in your overall strategy to achieve this, as it will take the obstacles out of adhering to the rules and also mean that you can maintain an efficient approach to even the most mundane aspects of running a business.
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